Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Emergency Medicine at SUNY Downstate Health Sciences University is seeking a full-time Administrator / Senior Staff Associate. Reporting directly to the Chair of the Department of Medicine, the successful candidate will:

• Be accountable for budgetary and expenditure control. Develop and plan the Academic, UHD budget for use by the department. Report all departmental resources as required to COM, UHD, and the Research Foundation.
• Coordinate faculty appointments for salaried and non-salaried members in the department. Facilitate necessary paperwork required for Medal Board privileges for physicians, physician assistants, and nurse practitioners in the department. Work closely with Employee Health Service on health clearance for new appointments and annual clearance for faculty and staff in the department.
• Organize and attend departmental committee meetings for CAPQ.
• Develop and prepare job descriptions, performance programs, competencies and evaluations of administrative personnel.
• Interview and hire professional and civil service staff. Assure that faculty and staff personnel transactions are completed and processed in a timely fashion.  
• Plan and implement UHB, JCAHO, and ACGME educational requirements for physicians, professional, and undergraduate staff.
• Facilitate maintenance and upkeep of human resource departmental files to ensure JCAHO compliance.
• Monitor Department of Medicine Affirmative Action initiatives and compliance.
• Provide and respond to the needs of the coordinators and staff tor the day-to-day administrative and management services requested by the COM and UHD.
• Work closely with faculty and staff to coordinate and complete all required paperwork for new staff, reappointments and separations.
• Coordinate and assist in preparing all division reports as required by the Chairman of the College of Medicine and Hospital Administration. These reports include:
  • Annual Division Reports
  • Accreditation Reports
  • Fellowship Recruitment Effort
  • COM All fund Reports, State Budgets (College of Medicine and University Hospital)
  • Graduate Medical Education
• Serve as the Chair’s administrative representative on departmental issues with the Dean's Office, Hospital Administration and Faculty.
• Serve as the department liaison with hospital-wide Performance Improvement and Regulatory Affairs activities.
• Organize various department teaching activities, including informal conferences and presentations.
• Attend departmental Operations and Performance Improvement meetings.
• Assist in monitoring monthly medical record deficiencies. Notify physicians of noncompliance.  
• Coordinate departmental policies and procedures for clinical services. Update department and division policies as requested by the Chair.
• Attend Department meetings and assist in preparing agenda if requested.
• Attend COM Administrator meetings as scheduled.
• Attend monthly UHB Department Administration meetings as scheduled.
• Organize and attend departmental and hospital operations and performance improvement committee meetings.
• Supervise Emergency Medicine administrative staff and oversee the fiscal duties of all residency coordinators.
• Be accountable for special projects as assigned.

Required Qualifications:

• Bachelor's Degree.
• 5 to 7 years of applicable administrative experience.

Preferred Qualifications:

• Master in Business or Health Administration. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu